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The Do’s and Don’ts of Handling a Notice Period

October 22, 2015

The notice period is an important time in your career – a graceful exit will secure your legacy and leave a lasting positive impression. Once you have formally handed in your notice, discuss with your employer how you intend to spend your notice period, defining key priorities and how you will effectively handover your workload.

Once this is agreed it is important that you manage the expectations of your team during this period and support them however possible to continue being effective in their roles.

Marc Baloch, Head of Global Insurance at Harvey Nash, shares his advice on making a notice period efficient for both employee and the employer. There are a number of steps to ensure that the notice period is handled efficiently:

  1. Follow your contractual obligations

Unless you and your employer mutually agree to shorten the notice period then stick to the terms laid out in your contract. In some circumstances, employers will be willing to compromise and will shorten a notice period or enable an employee to use the remainder of their annual leave to shorten the period.

  1. Give a formal letter of resignation

Even if you have resigned verbally to your employer, it is important to prepare an official letter of resignation as a follow up and hand this letter personally to the relevant staff, for example HR or your line manager.

  1. Notify your team

It is important to notify your team that you are serving a notice period before hand. Agree with your employer how and when to tell your team about your resignation. Give your employer some space and time to prepare for this announcement.

See: How to Pen an Effective Resignation Letter?

  1. Meet with HR and organize your outstanding benefits

Sort out any remaining issues such as holiday pay, expenses or bonuses owed and the company procedures for your departure.

  1. Prepare a detailed handover document and arrange meetings

Schedule a handover meeting with your employer and relevant members of the team. Make sure they are well informed and understand the top priorities to ensure a smooth departure.

  1. Knowledge transfer

While your boss would expect you to complete all tasks handed over to you, before you quit. It is important to also consider that given the limited time of serving notice vis-a-vis the length of the project, a more practical approach towards ensuring that the job gets done thoroughly is by knowledge transfer. Transfer knowledge to a member of your team who will be taking over your responsibilities once you quit.

  1. Seek references

As the notice period begins, seek references from supervisors, senior heads of departments and HR to write out reference letters to you or post a recommendation to vouch for your skills on social media platform such as LinkedIn.

HR managers generally are allowed to issue standard reference letters that include date of joining the organisation, time period served, date of relieving and the last designation held. Even if you have your next job offer on hand, always get references as this will come to aid in future career plans.

  1. Thank you and goodbyes

Take time to maintain the professional relationships you have built within the company. Prepare a list of people you would like to personally thank and be gracious when you exit the company. Make sure you never burn bridges, leave in a positive tone, you could likely be in contact later for references. This is often when bad departures come to light.

Resigning from your current job and moving on to the next one can be made less stressful if you quit gracefully with complete respect towards your employer. You can transform negatives to work positives in your favour with some good references from your boss, supervisors and colleagues.

Source: HarveyNash Hong Kong

Also read: How to Quit Gracefully?

Image credit: Pinterest.com

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